A notice of fifteen clear days of the ordinary meeting shall be given to the members of the Research Council. The Chairman of the Research Council shall be competent to call a special meeting of the Research Council on a shorter notice of not less than three clear days.
Note : “Clear” days means excluding the day of issue of notice and day of meeting.Agenda :
The agenda of the meeting shall be framed by the Member Secretary of the Research Council with the approval of the Chairman. The same shall be sent to all the members of the Research Council alongwith the copies of relevant papers, wherever necessary atleast five clear days before the date of any meeting except when the meeting is a special and emergent meeting in which case the agenda shall be sent atleast two clear days before the date of such meeting.
Any member of the Research Council may suggest to the Member Secretary, items or motions for the agenda of an ordinary meeting of the Research Council two clear days before the date of an ordinary meeting.
Any motion or amendments proposed to be moved by any member shall be included in the agenda with all relevant papers concerning the same. It shall be the duty of the Chairman of the Research Council to scrutinise the motion or amendment when received and admit the same to the agenda, if it pertains to the scope of the Research Council concerned, and another member duly seconds it.